RESEARCH DOCUMENTATION KIT
AI Disclosure Kit for Researchers
Manuscript, thesis, grant, and peer-review templates for responsible AI use.
You used AI somewhere in your workflow — most researchers now do. The trouble is that journal and funder rules are fragmented, inconsistent, and changing, and most people improvise a disclosure statement at submission time, from memory.
This kit replaces improvisation with three habits: log as you go, check the venue's policy once, disclose from templates.
WHO IT’S FOR
Built for researchers, PhD students, supervisors, and clinician-scientists who:
- use AI for language editing, literature work, coding, or drafting — and want to stay clearly on the right side of integrity rules
- supervise students and need a concrete agreement instead of vague warnings
- review manuscripts and want to use AI without leaking confidential work
- submit to journals and funders with different — or missing — AI policies
WHAT’S INSIDE · 10 FILES
A defensible disclosure, not a pile of advice.
The 15-minute setup, the Allowed / Risky / Forbidden defaults table, and the 30-second disclosure decision.
The core habit: a dated log with category codes. Your disclosure statement writes itself from this.
7 fill-in statements — from “no AI used” to combined multi-tool use — plus cover-letter and revision-letter wording.
Declaration page and detailed appendix for master's and doctoral theses.
Preparation disclosure, planned in-project use, and a data-protection add-on — plus the confidentiality rules that matter more than the wording.
Confidentiality rules, a 2-minute hidden prompt-injection screen, and reviewer disclosure wording.
One dated place to record what each journal or funder actually requires, with Allowed / Risky / Forbidden classification of your planned uses.
Verified links to 12 major AI policies (ICMJE, COPE, Elsevier, Springer Nature, Wiley, T&F, Sage, PLOS, JAMA, Science, IEEE, arXiv) — every page fetched and read on the date shown — plus two side-by-side matrices.
Per-session records for sensitive work. Notion / Obsidian friendly.
A signed student–supervisor agreement on approved AI uses. Ends the “I assumed it was fine” problem.
WHAT IT IS NOT
- It does not replace journal, funder, or institutional instructions. It helps you document and decide; their rules always win.
- It does not detect AI writing or make you compliant automatically.
- It is not legal advice.
Log as you go. Check the policy once. Disclose from templates.
One-time purchase · 10 editable files · yours to keep. Sold on Polar.